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Baragwi Farmer's Cooperative Society Ltd
Contact Person William Muthui
Email w.gitahi@ngea.com
Address P.O Box 9 10301 Kirinyaga
Country Kenya
Crop Coffee
status certified
Year 2016
Certification Type Group
Audit Cycle first
Audit Date 23rd may to 3rd june 2016
Audit Team Kubasu Agapeters(lead auditor) Christian Shoo, BenendataMusau, Elizabeth Kung’u& Joseph Moindi
Summary Download summary

 

 

 

 

 

 

 

 

 

Summary Of SAN Standard Overall Results
  Number of nonconformities  
Principle Minor Major Critical criteria Compliance
1. Social and environmental management system 1 0 1 95.00%
2. Ecosystem conservation 2 0 2 88.90%
3. Wildlife protection 0 0 0 100.00%
4. Water conservation 0 3 4 62.50%
5. Fair treatment and good working conditions for workers 1 1 5 92.50%
6. Occupational health and safety 1 1 6 92.50%
7. Community relations 0 0 0 100.00%
8. Integrated crop management 1 2 8 58.30%
9. Soil management and conservation 0 0 0 100.00%
10.Integrated waste management 2 1 10 60.00%
Total 8 8 0  
Overall compliance percentage 86.60%


Summary Of San/group Standard Overall Results
  Number of nonconformities  
Principle Minor Major Compliance
1. Training 2 0 75.00%
2. Risk assessment 0 1 50.00%
3. Internal management system 1 0 94.40%
Total 3 1  
Overall compliance percentage     83.30%


Chain Of Custody Summary
  Number of nonconformities  
Principle Minor Major Observations
1. Chain of Custody Management System 0 0 0
2. Training 0 0 0
3. Traceability 0 0 0
4. Use of the Rainforest Alliance Certified Seal 0 0 0
5. Management System for Multi-site Operators 0 0 0
 

4 Description of non-conformities

4.0 Farm

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit

4.1 Group administrator

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
1.1 New Evidence deduced from the training records provided and interviews with group members indicated not all had been trained. 43 % of 15832 group members had been trained in areas related to the requirements of the standard. Minor
1.2 New There were no training records to demonstrate that the personnel identified in the internal control system (2013- 2016) with specific responsibilities have been trained to enable the effective execution of the mandates. For instance, sanction and appeals committee and Area Extension Officers not being trained on sanction and appeal procedures. Minor
2.1 New At the time of the audit Annual risk assessment has not conducted considering areas identified in the standard. Corrective actions Risks assessment was conducted covering the key aspects (admission of new group members, internal inspections, traceability, external audits, effectiveness of the internal management system and compliance costs) covered in the Sustainable agricultural standard. Major
3.4 New Though mechanism had been put in place to manage conflict of interest, it was noted that four of the field committees had inspected the farms that they had declared in the conflict of Minor

4.2 Non-conformities in the group administrator’s facilities

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
1.9 New Though a training program had been developed for 2015/2016, - Provided training records indicated not all workers had been trained as to enable the execution of the Social Environmental Management System and its programs. - The maintained records did not capture the attendances Minor
4.2 New No water permits for water extracted for River Thiba, Kamweti, Kabuti, Kamitua and Mukore among others used in processing activities at the coffee factories. Water Act, 2002, requires a permit for water extracted from all water sources for industrial and production operations. Major
4.6 New No tests had been carried out on the wastewater generated at the coffee wet-stations discharging continuously in the environment through unlined sedimentation ponds to comply with the Wastewater Management Regulations, 2006 and requirements of the standard. Major
4.9 New Wastewater at the coffee washing stations (Kianjiru and Kianyaga) is released in environment in areas close to water bodies. However, a Surface water quality monitoring program had not been developed to ascertain that there is no contamination. Major
5.6 New Working hour’s records provided for workers at the Coffee factories- Karumandi, Thimu, Kianjiru and Guama exceeded 60 hours per week in contravention of the Collective Bargaining Agreement and the established working hours as the Employment Act, 2007, Laws of Kenya. In peak seasons (October – February) workers work continuously for a whole month with no the rest days observed after six consecutive days. Major
5.7 New Overtime hours exceeded 12 hours in weeks for workers at Karumandi, Thimu, Kianjiru and Guama in peak seasons (October- November). Minor
6.2 New No training records were provided to demonstrate that the workers operating machinery (machine attendants) had been trained on how to carry out their work correctly and safely, especially regarding the handling of machinery. Minor
6.6 New Workers including the security guards, coffee washers, machine attendants and those involved in general labour had not been provided with working resources and conditions (e.g. movable parts of the pulping not guarded) necessary and to comply with the occupational health and safety program objectives and requirements of applicable laws (Occupational Health and Safety Act, 2007); and this standard. Major
8.5 New Interviews with farmers indicated that use of pesticides with class II active ingredients such a Cypermethrin and Chlorprifos. However, there was no plan for reducing the use of such technical grade active ingredients of pesticides. Major

4.3 Recurring non-conformities in audited sample of member farms

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
8.2 New 90% of famers who use agrochemicals on coffee and other crops have not maintained application records. Major
10.1 New In the group integrated waste management program, volumes of waste generated at coffee washing factories and farm level had not been estimated. In addition, the concept of waste separation Minor
10.1 New n the group integrated waste management program, volumes of waste generated at coffee washing factories and farm level had not been estimated. In addition, the concept of waste separation at farm level was not discernable. Minor
10.2 New Open waste dumps and open-air burning of plastic waste was evidenced at 60% of the sampled farmers. Major
10.2 New Open waste dumps and open-air burning of plastic waste was evidenced at 60% of the sampled farmers. Major
10.5 Minor Wastes accumulation and open littering was evidenced on 40% of the sampled farms. Wastes accumulation and open littering was evidenced on 40% of the sampled farms. Minor

Chain Of Castody

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
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