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CMS Kamacharia Farmers' Cooperative Society
Contact Person Joyce Njoroge
Email joyce.njoroge@coffeemanagement.co.ke
Address Po Box 267 Kiriaini
Country Kenya
Crop Coffee
status certified
Year 2016
Certification Type Group
Audit Cycle Certification
Audit Date 11-15/07/2016
Audit Team Agapeters Kubasu (lead Auditor)
Summary Download summary

 

 

 

 

 

 

 

 

 

Summary Of SAN Standard Overall Results
  Number of nonconformities  
Principle Minor Major Critical criteria Compliance
1. Social and environmental management system 0 0 0 0.00%
2. Ecosystem conservation 0 0 0 0.00%
3. Wildlife protection 0 0 0 0.00%
4. Water conservation 0 0 0 0.00%
5. Fair treatment and good working conditions for workers 0 0 0 0.00%
6. Occupational health and safety 0 0 0 0.00%
7. Community relations 0 0 0 0.00%
8. Integrated crop management 0 0 0 0.00%
9. Soil management and conservation 0 0 0 0.00%
10.Integrated waste management 0 0 0 0.00%
Total 0 0 0  
Overall compliance percentage 0.00%


Summary Of San/group Standard Overall Results
  Number of nonconformities  
Principle Minor Major Compliance
1. Training 0 0 0.00%
2. Risk assessment 0 0 0.00%
3. Internal management system 0 0 0.00%
Total 0 0  
Overall compliance percentage     0.00%


Chain Of Custody Summary
  Number of nonconformities  
Principle Minor Major Observations
1. Chain of Custody Management System 0 0 0
2. Training 0 0 0
3. Traceability 0 0 0
4. Use of the Rainforest Alliance Certified Seal 0 0 0
5. Management System for Multi-site Operators 0 0 0
 

4 Description of non-conformities

4.0 Farm

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit

4.1 Group administrator

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
3.6 New a) There were no records to demonstrate that group members with non-conformities identified in the sanctions and appeals procedures had been followed up or sanctioned in any way. b) Interviews with the sampled group members indicated they do not understand the sanctioning system. c) No mechanisms were either provided through the group administrator had informed the members of the sanctioning system Major
3.7 Major Previous findings Less than 20% of visited group members maintain agrochemical application and farm records. Current findings Interviews with the group members indicated their desire to keep and maintain the farm records. The group administrator had not facilitated ways through which this could be realized. 90% of the sampled group members had not maintained records. Major

4.2 Non-conformities in the group administrator’s facilities

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
1.2 New The documented programs in the social and environmental management system do not explicitly provide short-, medium- and long-term goals and the objectives intended to be realized over time. In addition, there were no records to demonstrate that the programs are operating adequately. Minor
1.7 New No mechanism had been put in place to guarantee the effective function of the social environmental management system and enhance continual improvement process;- - No follow up had been carried out for the non-complying farmers identified during the internal inspections - No follow up on the statutory monitoring mechanism such as Environmental audit for the processing sites (Requirement under the Environmental and Social impact assessment and environmental Audit regulation of 2013, laws of Kenya) and Fire Safety audit - No follow up and closure of the non-complying areas in the previous audit e.g. 3.7 for the group standard and 4.2, 4.6, 4.9, 5.6, 5.7, 6.7 6.19, 8.2 10.2 and 10.5 in the SAN standard. Major
4.2 Major Previous findings The group administrator has not obtained an official permit for water abstracted from rivers Thuruthuru and Ndurumo for coffee processing. Current findings No water permits had been obtained for water extracted for River Ndurumo (for Riakiberu factory) and Thuruthuru (for Kagumoini) used in processing activities at the coffee factories. Water Act, 2002, Laws of Kenya a permit is required for water extracted from all water sources for industrial and production operations. Major
4.6 Minor Previous findings There is a documented waste water analysis program but this has not been implemented. There is no evidence of analysis. Current findings Wastewater quality and analysis program had not established to comply with the Wastewater Management Regulations, 2006 and requirements of the standard. No tests had been carried out on the wastewater generated at the coffee factories discharging continuously to the environment through unlined sedimentation ponds Major
4.9 Minor Previous findings The water quality and analysis program has not been conducted (no evidence of analysis results). Current findings Wastewater at the coffee factories (Riakiberu and Kabumoini) is released in environment in areas close to water bodies. However, a Surface water quality monitoring program had not been developed to ascertain that there is no contamination. Major
5.6 Minor Previous findings Factory workers at Riakiberu and Kagumoini work continuously for up to 18 days without a rest day in November and December 2014 and January 2015. Current findings a) No mechanisms in place as to capture hours worked per day for the casual workers at the factories. b) Factory workers at Kagumoini and Riakiberu work for up to 13 days without rest day especially in the peak seasons (October to February). In the case of the security guards, this could happen for up to 2 months without rest. c) Working hours for the security guards exceed the recommended 60 hours per week; they work for 84 hours in a week. Minor
5.7 Major Previous findings Records show that factory managers, machine operators and their assistants at the two factories worked for between 44 to 52 hours of overtime per week in November & December 2014 and January 2015. Current findings a) Overtime compensated for the security guard does not meet the legally established overtime requirements of 1.5 times the basic wage as per the Collective Bargaining Agreement and the Employment Act, 2007. For instance, overtime compensation for the security guards and the casual workers is not at a high rate than the normal hours; it is compensated at the rate of normal hours. b) Security guards work for up to 28 hours overtime per week w Major
6.4 Minor Previous findings Two spray team workers and two pulping machine operators have not been subjected to annual medical check-ups to assure their mental and physical capacities for such work. Current findings Interviews conducted with the workers involved in application of agrochemicals and operation of agricultural machinery indicated not having been medically examined to assure their physical and mental capacities for such work Major
6.5 Minor Previous findings The group uses organophosphates at its 2 farms (within factory premises). However, the spray team of two has not undergone a cholinesterase examination in line with the occupational health and safety act as well as this standard. Current findings Cholinesterase tests had not been conducted for the group’s appointed spray persons and the two workers at the Riakiberu and Kagumoini coffee factories. Use of organophosphates such as Sumithion (active ingredient- fenitrothion) was evidenced during the farm visits. Major
6.7 Minor Previous findings Materials with different characteristics such as car batteries, carton boxes, and spray equipment are stored together without separation in the general store at Riakiberu factory. Current findings No adherence to health and safety standards in workshops and storage areas in order to reduce the possibility of accidents. In the general store at Riakiberu coffee factory;- - Materials therein (metals, car batteries, papers and cement) had not been stored based on the characteristics In addition, no inventory of the materials stored has been maintained. Major
6.19 Minor Previous finding. Available fire extinguishers at the two factories have not been serviced as required by the Occupational Health & Safety Act, 2007. Similarly, the extinguishers at Riakiberu factory are in storage hence not accessible in case of emergency. Current finding. The emergency response equipment identified in the emergency response plan were either not available or complying with the applicable laws - The fire extinguishers at Kagumoini and Riakiberu factories had not been serviced against the requirement of after every 6 months - The first aid kit at Kagumoini coffee factory not equipped. Major
6.10 Minor Previous findings Expired crop protection products (Ethion) are still in the store at Kagumoini factory. In addition, there are no material safety data sheets for chemical products at the two factory stores. Current findings The expired chemical products were returned to the supplier. However;- a) 50% of the farmers sampled and with the agrochemical storage areas had stored such products not separated based on their biocide, toxicity and chemical formula. b) 45% of the sampled farmers do not wash the agrochemical containers three times before being stored or disposal. c) 15% of the sampled farmers had stored the agrochemical in containers with no original labels. Major
10.1 New The group integrated waste management program does not estimate the quantities of waste generated at the farm level and the processing sites. The provisions in the waste management program such as source separation, reuse and recycling were not discernible at the processing sites (e.g. Kagumoini factory) and among 20% of the sampled farmers. Minor

4.3 Recurring non-conformities in audited sample of member farms

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
8.2 Major Previous finding More than 80% of visited group members do not maintain agrochemical application records as required by the standard. Current findings 90% of the farmers sampled who use agrochemical products do not maintain records Major
10.2 Major Previous findings 90 % of visited group members burn plastic waste and empty chemical containers in the open. Current findings 70% of the sampled farmers practice open air waste burning and dumping of the empty agrochemical containers. Major
10.5 Major Previous findings 20% of visited farms have plastic and empty chemical containers littered on the farms and around the homestead. Current findings 60% of the sampled had waste accumulations and open littering on the homesteads Major

Chain Of Castody

Criterion
Number
and type
Category
Previous Auditt
Description of finding during current audit /objective evidence Category
Current Audit
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