Talent Profile
Job Title |
OFFICE ADMINISTRATOR |
Reporting to |
HUMAN RESOURCE MANAGER |
Department |
ADMINISTRATION |
On Location |
Nairobi, Kenya |
KEY PERFORMANCE INDICATORS
ID |
Performance Indicator |
1 |
Good planning skills |
2 |
Good Communication skills |
3 |
Customer service relations |
4 |
Ability to meet set timelines |
5 |
Supervisory skills |
6 |
Good interpersonal and intrapersonal skills |
Job Specification: |
1 |
Receive and attend to visitors |
2 |
Promptly and courteously, receive, direct and relay telephone messages to the appropriate recipients |
3 |
Manage record keeping and the general office layout |
4 |
Manage and control office general supplies and stationery |
5 |
Coordinate office equipment purchases, repairs and maintenance |
6 |
Timeously manage and communicate audit itinerary, flight bookings and other logistical requirements |
7 |
Control the process of printing and issuing certificates to clients in conjunction with the IT office |
8 |
Supervise the office messenger, drivers, and cleaning staff |
9 |
Manage the diary of the MD and organize management meetings |
10 |
Assist in making procurement decisions as part of the tender committee |
11 |
Assist with documentation tasks such as printing, photocopying, scanning and filing |
12 |
Maintain the front office filing system |
13 |
Receive documents and other office deliveries and ensure they reach the intended recipients |
14 |
Maintain an updated contacts database that can be easily accessed |
15 |
Any other related duties assigned by management |
DO YOU POSSESS THE FOLLOWING:
- A minimum of a Bachelor’s Degree in Business Management, Business Administration, or a related field from a reputable academic institution
- A minimum of 3 years proven working experience in a similar position in a busy office environment with special emphasis on a multicultural working environment.
- Experience in planning of logistics.
- Good command of English and Swahili languages, Proficiency in French will be an added advantage
- Experience in basic bookkeeping and marketing in a customer-facing role.
PERSONAL ATTRIBUTES
- Commitment to AfriCert core values
- High level of integrity
- Excellent administration and organizational skills
- Excellent customer service and problem-solving skills
- Good communication skills both written and oral
- Proficiency in the use of MS Office applications
If the foregoing aptly describes you, please share your CV and cover letter through info@africertlimited.co.ke no later than Friday, 8th December 2023.