Talent Profile
Job Title OFFICE ADMINISTRATOR
Reporting to HUMAN RESOURCE MANAGER
Department ADMINISTRATION
On Location Nairobi, Kenya
KEY PERFORMANCE INDICATORS
ID Performance Indicator
1 Good planning skills
2 Good Communication skills
3 Customer service relations
4 Ability to meet set timelines
5 Supervisory skills
6 Good interpersonal and intrapersonal skills
Job Specification:
1 Receive and attend to visitors
2 Promptly and courteously, receive, direct and relay telephone messages to the appropriate recipients
3 Manage record keeping and the general office layout
4 Manage and control office general supplies and stationery
5 Coordinate office equipment purchases, repairs and maintenance
6 Timeously manage and communicate audit itinerary, flight bookings and other logistical requirements
7 Control the process of printing and issuing certificates to clients in conjunction with the IT office
8 Supervise the office messenger, drivers, and cleaning staff
9 Manage the diary of the MD and organize management meetings
10 Assist in making procurement decisions as part of the tender committee
11 Assist with documentation tasks such as printing, photocopying, scanning and filing
12 Maintain the front office filing system
13 Receive documents and other office deliveries and ensure they reach the intended recipients
14 Maintain an updated contacts database that can be easily accessed
15 Any other related duties assigned by management
DO YOU POSSESS THE FOLLOWING:
  1. A minimum of a Bachelor’s Degree in Business Management, Business Administration, or a related field from a reputable academic institution
  2. A minimum of 3 years proven working experience in a similar position in a busy office environment with special emphasis on a multicultural working environment.
  3. Experience in planning of logistics.
  4. Good command of English and Swahili languages, Proficiency in French will be an added advantage
  5. Experience in basic bookkeeping and marketing in a customer-facing role.
PERSONAL ATTRIBUTES
  1. Commitment to AfriCert core values
  2. High level of integrity
  3. Excellent administration and organizational skills
  4. Excellent customer service and problem-solving skills
  5. Good communication skills both written and oral
  6. Proficiency in the use of MS Office applications

If the foregoing aptly describes you, please share your CV and cover letter through info@africertlimited.co.ke no later than Friday, 8th December 2023.